Custom Fields let you capture specific details about individual Assets like brands, serial numbers, inspection dates, and model variations — and ensure every Asset record is accurate, searchable, and tailored to your operation.

Why Use Custom Fields?

They keep your Asset data rich, clean, and relevant. Allowing you to use G2G to do things like:

• Track brand, model, or size for similar Asset Types
• Log expiry, inspection, certification, or test dates
• Track Serial Number, Equipment ID, or Asset Number
• Record Business Unit ownership
• Capture Asset-specific info used by your field crews
• Filter, group, or report on gear variations easily
• Standardise how Asset information is recorded
• Support Workflows like inspections and servicing

Applying Custom Fields Before creating your fields, you need to know that Custom Fields can be applied at two different levels:

Asset Type Level — When a Custom Field is applied to an Asset Type, it becomes available on every Asset created under that Type, like when the same information needs to be common across many similar Assets. For example: An instruction manual link applied to an Asset Type will display consistently across all Assets of that Type.

Asset Level — When applied directly to an individual Asset, the value entered will only applies to that specific item, e.g. an Serial Number, Vehicle Registration or a Service Date.

Step-by-Step Instructions

Example: Let’s say you want to log which brand each tool belongs is. Here’s how to create a simple dropdown field to do just that: